In the Size column, select the font size used for the main text (e.g. Put your cursor in the Replace field, then click the Format button.ġ2. In the Size column, select the font size used for the superscripts (e.g. Put your cursor in the Find field, then click the Format button.ħ. Click More to open the extra options on that dialog box.ĥ. Open the Find and Replace dialog box (Ctrl+H for Word for Windows - not sure what it is for Mac).Ĥ. For the rest of these steps I assume 8 pt superscript and 11 pt body text.ģ.

8 pt) AND the size of the normal characters (e.g. Identify what the superscript font size is (e.g. Check if the superscripts are the same font size (I assume they are if the data was exported from somewhere else).Ģ. The steps below are for Word for Windows, but you should be able to do the same in Mac (the commands may be a little different).ġ. You’re a hero and you’ve just saved yourself a heap of editing time! In the Replace with field, type ^c (that’s a Shift+6 for the caret character and a lower case ‘ c‘ - the ‘c’ MUST be lower case).In the Find what field, type H2O (the incorrect format).Open Word’s Find and Replace ( Ctrl+H).Copy the correct format (H 2O) to the clipboard (select all the text and then press Ctrl+C).Change one of the incorrect instances of H2O to the correct formatting (H 2O).Word’s Find and Replace to the rescue… In this example, I’ll use H2O but the same technique applies for anything similar. Maybe they used a tiny font for the sub or superscript (yes, I’ve seen it…) The end result is the same - the document is peppered with measurements and formulae that should include proper superscripts or subscripts. Perhaps the author didn’t know how to create a subscript ( Ctrl+=) or superscript ( Ctrl+Shift+=) easily, or they thought it didn’t matter, or perhaps they thought the editor would sort it out.

Here’s a trick that’s been around since at least Word 6.0! It works in Word 2003, 20, even though this Microsoft Support article might make you think that it only works up to Word 97.ĭid you know that you can do a find for something like H2O and replace it with H 2O? Let’s assume you are writing or editing a scientific document and there are many instances of H2O, CO2, H2SO4, m3 (cubic metres) etc.

Word for mac find and replace